AV Services collaborates with the Office of Disabilities and OIT to facilitate disability accommodations. This section offers comprehensive guidance on coordinating with event planners and captioning services. More information on accessibility needs and services is available on the Accessibility at Princeton website.

Instructions for Livestream Captioning

When open captions services are needed for live streaming on Media Central, it’s best to contact Caption First or a similar vendor at least a month and a half in advance.

Please note:

• Captioning costs and scheduling are the responsibility of the requesting department
• The Broadcast Center can only caption ONE event at a time
• Livestream requests must go through EMS to request AV Services
   

Caption First reservations require a request form to secure their services. The information form is attached below.

Fill out the information form accordingly. 

We recommend “30 minutes” for the “Captioner connection time” field to properly conduct tech checks and troubleshooting if needed. 

In the “How will we receive audio?” field please add “via iCAP software through a caption encoder. Encoder settings and info shall be provided by Eric Alonzo, [email protected].”

Please send the completed information form to Tina Jacobson ([email protected]) and Eric Alonzo ([email protected]) 
 

Alternative Caption Technologies

If human captioning services are unavailable, the resources below should be used for automated captions.

Captioning with Zoom:

The Zoom caption guide outlines the process of using machine captioning features in Zoom. 

Captioning with Powerpoint:

The PowerPoint caption guide outlines the step-by-step process of configuring the software to automatically caption speech during presentations.  

Rooms with Livestream Caption Capabilities 

Below is a list of rooms that have full integration of live streaming, recording, and captioning capabilities. 

(Some spaces may have some integration, be sure to contact the Broadcast Center for further guidance)