AV Design and Engineering

 

AV Design


AV Design and Engineering

The AV Services Design and Engineering (D&E) group provides consultative services for most Audio and Video projects at the University. The critical aspects include developing, recommending, sourcing, implementing, supporting, and maintaining AV standards across Campus. The group’s primary focus is ensuring all 260+ classrooms and other registrar spaces are equipped with the technologies that align with the University’s AV standards, as approved by the Classroom Committee. 

Developing the University’s AV standards is a collaborative process between AV Services, University departments, faculty, and administration. Regarding classrooms, all technology is presented to and approved by the Classroom Committee. AV standards implemented in classrooms and registrar spaces influence the design of other Campus facilities, ensuring that the end-user experience is seamless throughout any integrated venue on Campus.

The D&E group works with University departments and external vendors to advise on building and designing new AV systems and renovating existing AV systems where some equipment is not ready to be replaced. Still, technical updates would enhance performance and user experience. The guidance and expertise delivered by the D&E group often result in creating templates for use in other spaces across Campus. This consultative design process includes:

  • University Department End Users – The D&E group works with end users to develop and implement AV systems to fulfill their unique requirements. D&E’s responsibilities in this process include:
    • Create technical drawings
    • Create operational documentation
    • Connect University departments with external AV integrators for engineering and installation.
       
  • Facilities Department – The D&E group partners with the Office of Capital Projects (OCP) to assist with modifying and implementing the new or upgraded existing AV systems in designated venues on Campus.
     
  • External AV Consultants and External AV Integrators – The D&E group ensures adherence to Princeton University architectural and AV design standards and oversees the proper integration of new AV systems, including:
    • Testing
    • Commissioning
    • User training
    • Vetting, approving, and maintaining the list of university-approved AV subcontractors responsible for installing the AV integrations on Campus.

Project Development Protocol for D&E – Does your department have an upcoming project involving D&E? Here’s how to get started to help ensure a timely, successful outcome:

  • Please contact the D&E group at least six months before your desired project completion date.
  • Typical design projects can take six months to a year from the initial consultation to completion.

D&E Workflow Process and Responsibilities for Design Projects, by Group:

  • D&E Group
    • Consult with the relevant department(s) and create the following:
      • Scope of Work
      • Bill of Materials
      • Estimated Cost
    • Create a bid package that includes the following:
      • Scope of Work
      • Bill of Materials
      • AV Services Terms and Conditions
      • AV Vendor Deliverables Checklist
      • Milestone Examples and Sign-Off Document
      • Drawing Package (if the design is based on an existing template)
    • Provide the Department(s) and Office of Capital Projects with a list of approved AV vendors to bid on the project.
    • Review all AV submittals from the chosen vendor
    • Answer any design questions
    • Coordinate with the Office of Information Technology (OIT) to register devices appropriately.
    • Order Princeton University-provided equipment (except computers), if provided with an equipment list and chart string
       
  • AV Services Department Quality Assurance Team
    • Ensure the project meets all requirements.
    • The project manager must schedule a Quality Assurance session at least two weeks before the commissioning deadline.
    • Upon conducting the Quality Assurance session, the AV Services team will inspect and test equipment and create a punch list for the external vendor/integrator to address before the project can be declared complete/commissioned.
       
  • University Department and Office of Capital Projects’ Project Manager
    • Submit a project request to the Facilities Department if any infrastructure changes need to be made.
    • Bid out the project and hire the vendor
    • Manage the project
    • Schedule installation and testing
    • Surplus unwanted equipment with assistance from the AV Services team
    • Coordinate with any other trades and departments that are NOT AV Services or OIT

AV Services D&E Request Form

Here is the link for D&E consultation requests. 

For more information regarding AV services, please contact [email protected] or call 609-258-3196.

AV Services Helpful Documents

AV Vendor FAQ

AV Vendor Deliverable Checklist v1.2

AV Control System Programming Requirements 

AV Services Terms and Conditions for AV Vendors v2.2

AVS 2024 VLAN Guide

AVS and OIT Coordination on New Builds and Large Renovations

Default SMP configuration Settings

PU Site Readiness Checklist